Yearly Schedule

*Some dates might change from year to year and events can be added. Please contact an Executive Team member if you have questions. Upcoming event can be found on our Eventbrite page.

Registration

March 1

Garden Opening Day

First Outdoor Farmer’s Market: April 16

Maintenance Notice

May 15

Waiting List Notice

June 15

Work Party

First Weekend in Aug

Elections & Garden Closing

Last Outdoor Farmer’s Market: November 15

Executive Team Transition & Planning

November-February

Registration

The registration form is due to the Membership Director. All those interested in a plot for the current season must fill out a registration form. Plots are given with first come, first serve to members in the following order:
1. Members in good standing from last seasonn
2. Those on the wait list from last year, preference for downtown neighborhoods
3. New members, preference for downtown neighborhoods
​4. Members not in good standing from last season

Garden Opening Day

Opening day generally occurs on the same Saturday as the first outdoor farmer’s market. This will be a social event to meet the garden leadership team and fellow gardeners. All plot fees and security deposits are given to the Treasurer. Plots will be assigned. We will conduct new member orientation. Members will be encouraged to help ​prepare the garden for the growing season. Gardeners will have a chance to meet with the Educational Director if they have questions on how to get started.

Maintenance Notice

Any plots that have not been visibly cared for or planted with anything by May 15th will receive a notice from the Maintenance Director. They will have two weeks to rectify the situation. If no progress is made, their plot fees and security deposit are forfeit and the plot will be given to someone on the waiting list. If there is no one on the waiting list, another member or the Educational Director can ask for the space. Those who remain on the waiting list by June 15th will receive a message from the Communication Director informing them the garden is full for the year.

Work Parties

Throughout the growing season, the Volunteer Coordinator will schedule work parties for members to collectively improve the garden space, create community, and educate the public. These events can be used to satisfy member volunteer hours. Members are expected to volunteer at least four hours each year. The first weekend in August will include a potluck on site following work hours.

Elections

Elections for the following year’s leadership team will take place at the Garden Closing Day. Any interested members should plan to introduce themselves at the event and state what position they’re running for. Members will then anonymously vote and the leadership team will be announced.

All positions are considered open every season except the role of one co-chair. This person will be elected from the current leadership team. They may or may not hold an additional leadership position. This allows for some continuity between seasons in the case that the elected leadership team consists of all new people.

Members may hold no more than two positions. Transition between former and new leaders will occur over the winter months and the new Executive Team will start serving the following spring.

Garden Closing

One last work party will be held to ensure that beds, tools, compost, and the garden space are ready for the winter. Election results will be announced at this event. Security deposits will be returned to members in good standing.

Executive Team Transition & Planning

Executive Team members will receive needed materials for their position (the new treasurer will be added to the bank account, educational materials will be handed over, etc.). The Executive Team will plan the following year by creating goals for the garden, seeking outside funding sources if needed, establishing pathways of communication with necessary community entities and making any necessary changes to the handbook.

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